Email List Policies and Procedures

Policies for Email Lists

Any organization, department or commmittee may make use of email lists for communication with their members. This service is limited to University-related activities.

Every list has one or more list owners. At least one owner must be an employee or current student of Michigan Technological University. List owners must monitor the list for bounces and remove (or correct) any bad addresses. Diligence is needed to protect Michigan Tech's email servers from a bad reputation.

Mailing lists which have not been used for more than 6 months are subject to removal. We may also remove invalid email addresses from lists to reduce delivery attempts to known bad addresses. If a mailing list is generating huge amounts of inappropriate mail, or we are receiving complaints from a significant amount of list members, ITSS will try to contact the owner of the list. We may temporarily disable a list if needed.

Policies for Class Email Lists

Automated Class Lists may be requested by instructors for their classes to supplement the communication tools provided in the Blackboard Course Management system (https://courses.mtu.edu). Automated class lists are not for student teams for class projects and study groups.

The registered students for the course sections are automatically added to the email list. The instructor only needs to add special list members such as graders and TAs, if this is applicable. The list membership is updated nightly from course rosters. Lists are removed when the academic term ends.

Procedures

List names must end in -L (dash ell) to distinguish the email address as a list.

  • To create a list for a department, organization, or committeelog into Google Groups and use the "Create Group" button. Please carefully review the basic permissions. All organization members is any user with a mtu.edu email address.
  • To request a list for a class section, complete this short Class List Request Form for Instructors.

You will receive an email notification when the new list is active and ready for use.

The list owner will need to monitor the list to make sure the list is being used for its intended purpose. An owner may remove list members who are disrupting the list with inappropriate messages.

Please contact IT User Services immediately if technical abuse occurs, which results in a loop and generates a large number of messages posted to the list.